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Attendance

Attendance Matters Be in Class On Time, Every Time
 
Contact Info

Contact Info


ATTENDANCE OFFICE STAFF
CLERK
CLERK
ASST. PRINCIPAL (Attendance)
Dania Henkelmann
916-632-6500 ext. 6474
Michele Lininger
916-632-6500 ext. 6409
Jeff Dietrich
916-632-6500 ext. 6442
 
24-HOUR REPORTING
2) 916-632-6500 ext. 6485 (You will not receive a call back)
 
Attendance Policies and Procedures

Attendance Policies and Procedures

 
Whitney High School Attendance Handbook

The best thing to do to ensure success in school is to show up everyday, be on time, and be prepared to learn.   Whitney Wildcats are expected to follow through with this commitment.  

California Education Code requires students to be at school.   Whitney High School’s Attendance Office is regulated and audited by the State of California.  All absences (Including early dismissal & late arrivals) MUST go through the Attendance Office.  

Students absent from school for any length of time (one period, one day, or many days) must verify the absence by a our Absence Reporting Form, a phone call, or a note from a parent/ guardian within 5 days.   Absences left unverified for 5 days will be considered unexcused and will result in disciplinary action (detention / work option).   Students with unserved detentions due to unverified absences, cuts, excessive tardies, etc. will not be admitted to major extra curricular events (ie. dances).   In addition, athletes and/or spirit team members must be in school to compete in practices and games.    

DIALER / VOICEMAIL REMINDERS
  • Parents will get notified of an absence by the auto-dialer AND an email at 10:00 am and 6:00pm on the day of an absence.  This will also include an email with a link to the online reporting form.   
  • Absences can be cleared by the WHS Student Absence Reporting Form.  This form is live 24 hours a day.   

CLEARING ABSENCES 
  • For a quick cheat sheet, see our FAQ Page
  • Please clear absences on the day of the student absence.  (i.e. illness, medical/appointments, personal or other reasons).  Absences left unverified for 5 days will be considered unexcused. 
  • OPTIONS FOR CLEARING ABSENCES:
  • #1 - The preferred method for clearing absences will be to use the WHS Student Absence Reporting Form
      • #2 - Verification of the absence may be made by a telephone call (916) 632-6500 ext. 6485.  Please call only once.  You will not receive a call back.  In your message please include the following: 
      • Child’s first and last name
      • Spelling of your child’s name
      • Your name and phone number
      • Reason for absence/release   


CHECKING IN LATE / LEAVING SCHOOL EARLY
  • WHS is a closed campus.  Students must report to the attendance office when arriving and leaving campus during school hours.
  • Students with a request for early dismissal must have a legal guardian do one of the below options in advance.
  • OPTIONS FOR REPORTING LATE IN / EARLY DISMISSALS
      • #1 -  A preferred method is to bring a signed note to the attendance office before school.  The note must be typed or written in ink.
      • #2 - ** A preferred method is using the WHS Student Absence Reporting Form
      • #3 - ** Call (Your call will NOT be returned.  Leave 1 detailed message)
      • #4 - ** Send an email to Attendance Clerks
  • In the event your student contacts you from their phone while they are at school and indicates they are not feeling well, please direct them to go to the nurse’s office so that we may monitor them while they wait for you to arrive.
  • Failure to follow proper procedures before leaving campus may result in disciplinary consequences.  A parent calling or sending a note after a student leaves without permission will not absolve the student of discipline consequences. 
  • It is the student’s responsibility to pick up their Check Out Pass before school or at break.   Passes will not be run to classrooms.   
  • Please use the WHS Student Absence Reporting Form.  If you elect to use a note, email, or call please include the following: 
    • Child’s first and last name
    • Spelling of your child’s name
    • Your name and phone number
    • Reason for absence/release
    • Date and Time In / Out   
    • Signature of the parent or guardian
  • ** Please note that it may take up to 30 minutes for students to report to the main office for early-out appointments.  Please plan accordingly. 
  • Please refer to the Student Handbook on which verified absences are excused and which are unexcused.

TARDY POLICY
  • Progressive/Tiered Policy- Adopted in 18-19 School Year
  • Tardiness at the beginning of school is not acceptable.    
    • 7:45 - 7:55 am - Students will be ushered straight to class.  
    • 7:55 - 8:15 am - Student will have to pass through attendance office for a yellow tardy pass.   Teachers will keep these as reminders of potential excessive tardy student.   
  • Teachers will keep track of tardies as part of classroom management and expectations of their students.  
  • Each class throughout the school day has their own tardy count. 
    • Tardy 1 and Tardy 2 - Teachers will counsel student through conversation/meeting.  Students are subject to class/teacher specific consequences as determined by teacher (work option, clean room, etc)
    • Tardy 3 - The teacher will telephone or email with students parent(s).  Teacher will be sure to CC or notify administration by email that parent has been contacted.  
    • Tardy 4 - Teacher will write referral using referral form for “excessive tardies”.  Administration will issue 1 hour of detention.  Detention will be same day or next day after school.  If student cuts detention, it will double.   Students will now be on administration and attendance watch list.  Any first block tardy after this will have discipline issued on the spot by administration and attendance office.  
    • Tardy 5 - Administration will phone home immediately and attendance office will mail letter home.   2 hours of detention issued for each tardy after #4.  This provides necessary documentation for SARB process.
    • Tardy 6 - Administration will hold attendance conference with parent and student.  Family will sign Attendance Contract and possible loss of extra-curricular privileges.
  • REMINDER:  Students with unserved detentions due to cuts, excessive tardies, etc. will not be admitted to major extra curricular events (ie. dances).   In addition, athletes must be in school to compete in practices and games.    

EXCUSED AND UNEXCUSED ABSENCES
  • The Rocklin Unified School District authorizes certain absences to be classified as “excused” if they are for the following reasons:
    • Illness or injury or having medical or dental services rendered.
    • Quarantine under the direction of a County or City Health Officer.
    • Funeral/memorial service and/or bereavement.
    • Court Appearance or Religious holidays.
    • Students are expected to make-up all work missed during the absence. Students with excused absences have the number of days they were absent to complete any work assigned during the absence.
  • Unexcused Absences include:
    • “Personal Reasons” (i.e. vacations, college trips without documentation, family reunions, work). 
    • Cuts / Ditching School 


TRUANCY & ATTENDANCE LETTERS
  • Whitney High School’s Attendance Office is regulated and audited by the State of California.  We follow California Ed Code for reporting unexcused absences.  
  • California Ed Code Section 48260 (a) “A pupil subject to compulsory full-time education or to compulsory continuing education who is absent from school without a valid excuse three full days in one school year or tardy or absent for more than a 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, shall be classified as a truant and shall be reported to the attendance supervisor or to the superintendent of the school district.”  
  • Truancy letters are mailed after the 3rd, 6th, and 9th Unexcused Absence. 
  • Upon receipt of the fourth attendance letter (10th Absence) a parent / student SART meeting will take place and students will be placed on an attendance contract. 
  • Violation of the attendance contract will result in referral to Placer County SARB and/or Juvenile Probation.

OTHER INFORMATION
  • A student who attempts to clear an absence through a forged note or an impersonated phone call will have the absence declared a truancy and will receive disciplinary action for the forgery. 
  • A student must be in attendance the full regular school day of a contest or extra-curricular activity to be eligible to participate. There are possible exceptions, subject to interpretations by the principal or his/her designee.
  • A student is considered absent from class if they miss 30 minutes or more of a class.

SHORT TERM INDEPENDENT STUDY & PREARRANGED ABSENCES
  • Students who foresee being absent for a minimum of 3 days or a maximum of 15 day may request an Independent Study Contract to prevent loss of learning time.  The Attendance Office needs sufficient notice (minimum 1 week) to process an Independent Study Contract.  The Independent Study contract assignments must be completed and returned to the Attendance Office on the day scheduled to return.
  • Please contact Dania Henkelmann in the Attendance Office regarding Independent Study Contract.

HOME HOSPITAL INSTRUCTION
  • For excused absences due to long term emergency / medical needs families can apply for Home Hospital Instruction.   Please inquire through your students counselor if you foresee an extended absence due to a medical need for a period of 3 weeks to 6 weeks.  
  • Absence period requires medical note.
  • Students on IEPs will need to go through the IEP process to approve such an extended absence.   


Attendance Matters Video

Attendance Matters Video

Created by the WHS Broadcast Department for the Rocklin Unified
School District and shown on Back to School Night